Welcome Oberlin College Foreign Language Teaching and Program Assistants. We are so happy you’re here and look forward to collaborating with you throughout your time with us.
GENERAL INFORMATION FOR LANGUAGE ASSISTANTS
Welcome to Oberlin, TAs and PAs! During the August orientation you will be given almost all of the information that you will need to deal with your daily life in Oberlin. This handbook summarizes some of that information so that you can use it in case you forget something mentioned in the orientation or if you have questions before your arrival. It also covers things that are important to think about before your arrival in Oberlin.
This handbook was first drafted by Félix Zamora, who served as a Spanish FLPA in 2013-14. It has been revised by CILC and OCLC staff. Please direct any questions to Hsiu-Chuang Deppman or Blanche Villar.We encourage you to use this as a reference guide. For the most current and accurate information and policies, please contact the relevant College offices directly.Additional information can be found in the International Student Handbook.
What is a Foreign Language Teaching Assistant and Program Assistant?
As a Foreign Language Teaching Assistant or Program Assistant, generally shortened to “TA” and “PA,” you will have a variety of opportunities and responsibilities that will provide greater insight into the workings of an educational institution such as Oberlin. Having the chance to take courses as a student and assist in teaching at the same time will help you develop both your learning and teaching skills. TAs have already completed an undergraduate degree, take courses up to half time, and are Oberlin staff. PAs are undergraduate students, take a full course load, and are considered students.
You are a very important resource for Oberlin students who are learning languages; you will help them with their assignments, practice the language with them, and work in language program houses. Take advantage of this opportunity, the unique perspectives of your position, and all that the College, Conservatory, and city of Oberlin have to offer to you!
This year, your orientation will begin on August 20 and is organized by the College Dean’s Office, the International Student Resource Center (ISRC), and the Cooper International Learning Center (CILC). One of the various sessions you will attend after arriving at Oberlin is the welcome brunch for international students on August 25. PAs will then attend the international student orientation. The CILC and the Oberlin Center for Langauges and Culture (OCLC) will hold a Language Pedagogy Symposium on August 27th. The staff of the CILC and OCLC will also be your main sources of day-to-day support, in addition to your department. NB: Your supervisors and job expectations will be communicated to your by your Faculty-in-Residence and/or department chairs.
Dr. Jessica Greenfieldis the Director of the CILC, Study Away, and Winter Term and Lecturer in Italian. She earned a Ph.D. in Italian Studies from the University of North Carolina, Chapel Hill. Dr. Greenfield has extensive experience teaching Italian as a second language and is deeply engaged in current research on pedagogy, assessment, and language acquisition. In 2017 she published a book chapter titled “Students as Producers, Curators, and Consumers of Authentic Resources Through Participatory Pedagogy on Campus and Abroad” and is now exploring new topics, including “Intercultural Communicative Competency, Networked Learning and Authentic Resources.” She also is a resource for you and should be your first stop for any questions, concerns, or advice. You can reach her via email at firstname.lastname@example.org via phone at 440-775-8595. While her office is not located in the CILC, she visits regularly and is always happy to schedule an appointment with you.
Abe Reshad is the Associate Director for Language Technology and Academic Support. His office is located inside of the CILC. He is an expert on teaching second language, incorporating technology, and should be your first stop for any questions about integrating technology, developing new technology-based approaches, projects, or assignments, or if you need to borrow any technological equipment. You can find Abe in office 331, via email at email@example.com, or via phone at 440-775-6899.
Professor Hsiu-Chuang Deppman,the Director of the Center for Languages and Cultures, also chairs the Department of East Asian Studies. She holdsaDoctor of Philosophy from the University Wisconsin at Madison and teaches Chinese language, cinema, and literature in translation at Oberlin College. Professor Deppman is the author of Adapted for the Screen: the Cultural Politics of Modern Chinese Fiction and Film (University of Hawai’i Press 2010). She has published on Chinese literature and film in a variety of books and journals, including TV China, positions: east asia cultures critique, Journal of Narrative Theory, Modern Chinese Literature and Culture, Journal of American Chinese Studies, andJouvert: Journal of Post-Colonial Studies. Professor Deppman can be reached in her office in 314 Peters Hall, via email at firstname.lastname@example.org at 440-775-5315.
What to pack
The weather in Ohio is pretty crazy. One day can it be snowing and the next day can be sunny. Ohio has four distinct seasons; this means that every season here is real: the winter is a very cold and snowy winter and the summer is a very hot and humid summer. We recommend that you bring a good quality, very warm coat, gloves, a hat that covers your ears, and winter boots. These items are essential during the winter. Sometimes during the spring you will need a raincoat or an umbrella. We also recommend that, due to the changing weather, you bring lightweight and casual clothing that can be layered. The best option is to bring a bit of everything, keeping in mind that you will wear your coat and your winter boots everyday for a few months. In addition, you may want to bring an adapter for your electronic devices and items such as hairdryer, and so on.
Should I get these items beforehand?
You can always shop once you get to Oberlin. Keep in mind that Oberlin is a small town with only a few stores at which to buy clothing. Walmart, Shoe Depot, and Goodwill are the closest inexpensive stores, and you will need a car ride to get there. Consider ordering items online or going to the shopping malls in the cities nearby Oberlin. Youcan also visit Oberlin’s Free Store at the beginning of the school year to get free stuff! The city-wide garage sale in the beginning of the fall semester is another great opportunity to stock up on clothing, decorations, and other items.
You should arrive in Oberlin on or shortly before August 19th, 2018. While we can help you into your accommodations if you arrive ahead of time, please keep in mind that the town is very quiet in the summer. Keep in touch with your Faculty-in-Residence (FiR) and Department Chair before you arrive in Oberlin to let them know your flight information so they can pick you up at the airport or help coordinate your pickup by someone else. If they cannot arrange for someone to pick you up, you can use the Oberlin shuttle from the airport to the city.
Lyft is available at the Cleveland Airport for transportation back to Oberlin. Additionally, you can rent cars through Enterprise, but please be sure to read the requirements about foreign and international drivers licenses here.
f you’d like to ship items to Oberlin in advance of your arrival in August, you may send them to yourself at the address below. Please do not ship packages for arrival before August 15th. You will be responsible for verifying delivery and retrieving your packages from the College’s stockroom.
First name Last name
FLPA – OCLC
℅ Blanche Villar
173 W. Lorain St.
Oberlin, OH 44074
AFTER YOUR ARRIVAL IN OBERLIN
Money: The College will deposit your stipend directly into a local bank account (see the next section) each payday. You will need to sign and submit a time card each pay period in order to process that payment. Your first paycheck may take slightly longer to process, so we suggest that you bring some money with you in case you need something. About $300 should be more than enough. (Note: Bring U.S. dollars! There are no banks in Oberlin that can convert international currencies without much prior planning.) Your meal plan and housing charges are covered by the College.
Banking: Having a bank account is one of the first things you should do once you get to Oberlin. Bring your passport and DS-2019 to a local bank to open an account. Representatives from local banks are also on campus during the new student orientation.
Getting a cell phone: Having a phone number is really important in the United States. Generally speaking, it is necessary for purposes such as opening a bank account. A Verizon Wireless store and a Walmart are just a short drive (or longer bike ride) south of downtown Oberlin. Walmart is a good option for purchasing a “pay-as-you-go” type of phone and phone cards. If you want to bring your own unlocked cell phone, consider getting your phone number with another company, as Verizon does not sell SIM Cards without first getting a new Verizon cell phone. You could also purchase an unlocked cell phone online and have it shipped to your campus mailbox. Many international guests have decided to bring their own phone and have a SIM card delivered to campus through a service such as www.h2owirelessnow.com.
Making travel plans during the year: During the academic year you will have some opportunities to travel around to other places in the U.S. Fall break (Saturday, October 20th-Sunday, October 28th) and Spring Break (Saturday, March 23rd-Sunday, March 31st) are always a great time to visit other states. Both breaks are always exciting, but make sure your breaks don’t make you come back to Oberlin even more tired! Weekends are also a good opportunity to visit places, depending on your workload and the events at your program house. It is good to gather together with the other FLTAs and PAs and plan day trips to places like Cleveland, Amish County, Toledo, or even Niagara Falls. Make sure you learn how to validate your driver’s license (and perhaps also bring an international driver’s license) if you would like to rent a car to travel. You can also use the College’s car-sharing program found at this site: https://www.oberlin.edu/environmental-sustainability/programs/car-sharing.During Winter Term (Thursday, January 3, 2019, to Tuesday, January 29, 2019), if you do not have obligations to your department, you’ll have another great chance to travel or even to go back to your country. Make sure to check your visa to see if you have a Multiple or Single-Entry visa. This determines the number of times you may leave and re-enter the United States. Talk to the International Student Resource Center early on about this before you decide to visit another country, as you will also need a signature on your DS-2019.
T-number and ObieID: During your orientation, the College will assign you a personal identification number called a T-number. With this identification you will have access to Banner Self-Service (the College record and registration program) and your Library Record, and it will be needed for any official form or request to the College. Your T-number is as important as your ObieID. Your ID is used to access most online services and housing at Oberlin College. Here is more info about your OCID.
Banner Self-Service: Oberlin uses a web-based student records system for such commonly used services as student record information, financial aid, and student accounts (this system was previously called PRESTO and you may hear others still refer to it by that name). You’ll use Banner to review your personal information such as name and address, and review your semester grades. To access Banner, you will need your ObieID and password. These are confidential, and you should safeguard them while you are a student. You will receive these numbers during the registration process.
Selecting your courses: In the online Oberlin Course Catalogyou will find all the courses the College offers each semester. Depending on your department and visa status, you will need to enroll in a certain number of courses. We encourage you to choose the courses that most interest you, mindful that the amount of work for those courses can sometimes be heavy. For that reason, before registering, it would be good to email the professor teaching that class to ask for the syllabus, additional information, and let them know about your status as a FLPA/TA. Jessica Greenfield, Hsiu-Chuang Deppman, and your department chairs can also help make introductions with faculty if necessary.In order to have a well-organized schedule of classes you should talk to your FiR and the chair of your department regarding your schedule of work. It is important to consider all of your work requirements while making decisions about your class load and schedule to avoid conflicts and overbooking yourself.
Registration: Your registration process will be different from the rest of the students. You will need to fill a special form that must be signed by the professor whose course you want to take. Before you register you must ask for permission from your professors to enroll in the course, as the regular students have preference in the registration process. You will receive more information on the registration process during orientation, and can contact the Registrar’s Office directly with specific questions.
Departmental program assignments: Once your department assigns you your duties, you will meet with faculty members with whom you will work in order to clarify expectations and share ideas. Your faculty supervisors will let you know which role you will have in the program and how they expect you to help the students. It is important to do this at the beginning of each semester, as some assignments may change from one semester to the next.
Work area: The College will provide you with a workspace in the CILC that you will share with other Program Assistants. The CILC serves as a space to meet with fellow PAs, print documents, create publicity materials, and meet with students one-on-one or in small groups.
Language Tables: You are expected to attend your language table at Stevenson Dining Hall (and at other locations as determined by the different language departments) as part of your job. Your Faculty-in-Residence (FiR) will let you know how many times a week you must attend and how best to encourage language development in that setting. The language tables are an important part of your program and are often required for students in language courses. You will share that space with other faculty members who are also expected to attend and participate.
Winter Term enables students to pursue academic interests outside of Oberlin’s regular course offerings. During the month of January, students complete individual or group projects of their choice, either on or off campus.During the 2018-2019 academic year Winter Term will begin on January 3rdand end on January 29th. Depending on your department, some of you will need to be in residence in Oberlin during that period. Others will use that time to travel abroad or within the United States. Please talk to your department regarding Winter Term and to your FiR about your duties. If you plan to leave the country during Winter Term, please check your visa status and talk to your FiR or department chair and the ISRC before booking your flight.
Working with the Faculty-in-Residence (FiR)
Your FiR is the person with whom you will work most closely during your time in Oberlin. This faculty member lives in the program house and will coordinate your work there. It is important to remember that many of the events taking place in the program houses occur during the evening and on weekends. Your FiR will assist you as well in your transition to the United States. You will find that the Faculty-in-Residence are, along with your fellow PAs, your most valuable resource in Oberlin. For languages that do not have FiRs, you will coordinate with your language supervisor and department chair.
Working with the Resident Assistant (RA) and Residential Education (ResEd)
Your Resident Assistant (RA) will be a student at the College who also works for the Office of Residential Education (ResEd). They are the representatives of this campus office that provides programming, services and facilities to your new house. ResEd has a list of rules that must be followed in both dorms and program houses.
Working with faculty members
The faculty members of your department are an important part of your experience in Oberlin and will definitely shape your experience here. Do not hesitate to talk to them if you have any questions about which courses to take, as you might have some faculty members whose interests match yours.
Your Living Space: TAs live in apartments and PAs live in one of the many program houses on campus. You will have a single room, but you will share bathroom and shower facilities with other TAs or students.The College provides furniture for each room. You will be provided with a set of sheets and a pillow when you arrive. Hereis a list of things that are not permitted in your room.
Common spaces: Each program house has several common spaces such as the bathroom, a TV/library room and a lounge. These important spaces in the program houses are at the same time private and public spaces. As part of the languages programs the common spaces in the houses are used for events and gatherings. For that reason it is important to keep those spaces clean and safe.
Key-card access: You will use your ObieID to access your dorm and also your room. Your ID also is used in the dining halls. It is important, so please take care of it! If you lose it you will have to pay for a replacement. If you forget it in your room, you will have to call Safety & Security. An officer will let you back into your room, but you will be charged $10 for every time you lock yourself out of your room. TAs will have regular key access to their apartments and ObieID card access to the dining halls and the program houses where they will hold their events.
Winter shutdown: Program houses will be closed between the end of the first semester and the beginning of Winter Term, December 20th-January 2nd. During those days you will need to vacate your rooms. We encourage you to take this opportunity to travel to warmer places! If you find yourself unable to leave campus, contact Jessica Greenfield to assist you in making alternate arrangements.
Internet and phone service: Wireless Internet access (WiFi) is available in most areas of campus. Landline room phones are available on request. Talk to ResEd to get one.
Regular mail delivery: You will be assigned a mailbox in the mailroom at Wilder Hall. You will be able to open your mailbox with the three-number combination that the College will provide during your orientation. The system used by the mail delivery at Oberlin College is pretty simple: If you get regular mail, you will find it inside of your mailbox; if you get a package or something larger, you will find a blue notification form that you will have to fill and present, always with your ID, at the mailroom window. More information is available here.
Dining: As a Foreign Language Teaching or Program Assistant at Oberlin you are entitled to a meal plan that includes “flex points” that can be used at the DeCafe in Wilder, Azariah’s, the Science Center Cart, or any of the dining halls. These flex points are quite valuable, as they allow you to get food from places other than the regular dining halls. These places sell fruit, snacks, sandwiches and smoothies. They are very convenient if you are busy and going to one of the dining halls takes too much time.
(No) Smoking: Oberlin is a tobacco-free campus. The use of all tobacco products by students, staff, faculty, and visitors is prohibited
- in all buildings, facilities, properties, and vehicles owned or operated by the College;
- on all campus grounds, including at outdoor athletic events and programs held on College property;
- in all campus facilities or on campus grounds being used for private events.
AT THE YEAR’S END
Taxes: By February 1styou will receive your W-2 earnings statement from Oberlin College via campus mail and/or Presto. Make sure that you do not throw this document away. Your federal, state, and local taxes can be prepared in town at your expense. If you pay for a local tax preparer to file your taxes, be sure they are familiar with foreign nationals and your visa status. The International Student Resource Center also provides software that can file your federal taxes at no cost to you. You may also prepare your taxes yourself. These must be filed by April 15th. You will also need to retain all tax documents for next year’s filing.
Commencement: As FLTAs and FLPAs, you are welcome to attend the commencement ceremony on Monday, May 27, 2019.
Check-out procedure: FLPAs may stay in their rooms until no later than 10 a.m. on the morning after commencement. You will receive a check-out packet of forms from the College; many of these must be signed and turned in to the Human Resources office before you leave campus. FLTAs will have a comparable check-out system for vacating their apartments.
Links to more information about Oberlin College:
The Oberlin Free Store: http://new.oberlin.edu/office/facilities-operationsrecycle/free-store.dot
The Oberlin Shuttle: http://new.oberlin.edu/transportation/shuttles.dot
Enterprise Car Sharing: https://new.oberlin.edu/office/environmental-sustainability/programs/car-sharing/
About the Obie ID: https://citwiki.oberlin.edu/index.php/ObieID
Oberlin’s course catalog: http://catalog.oberlin.edu/
Items NOT permitted in residence halls: http://new.oberlin.edu/office/housing/forms-and-policies/items-not-permitted.dot
Student mail room: http://new.oberlin.edu/office/student-mail-room/index.dot
Campus Dining Services: https://dining.oberlin.edu/
(No) smoking policy: https://new.oberlin.edu/students/policies/smoking-policy